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SPACE INVENTORY SURVEY
This is the location of the on-line space inventory survey applicaiton.
The survey period is from:
FALL SPACE SURVEY
Monday - October 1, 2012 to Sunday - November 4, 2012
Instructions for the Space Inventory Survey
Provides instructions and definitions for the fields found in the space inventory web application.
Space Inventory Deliverables
The spreadsheets, reports, and floor plans can be found at this link.
ONLY FPMO'S HAVE ACCESS TO THIS SITE. The FPMO should copy the files to their respective network locations for sharing with the neccessary staff.
Floor Plan Viewer
This link take you to the free AutoDesk DWF Viewer that will give you the ability to view the DWF floor plans of your space. It requires Administrative rights on your computer for install, so contact your local IT person for assistance.
Use Description List
Provides a list of the use descriptions long name, code, and definition.
An email for questions regarding space inventory concepts or the space inventory web application.
Floor plans graphically represent individual departmental space assignments and are annotated with the use description code, occupant of a space, and the Net Square Feet (NSF) of a space. The floor plans can be viewed using the free Auto Desk Viewer and may require the assistance of your local IT department to install.
NOTE 1 - the graphical report illustrates space for one department for each floor plan, consequently if you share space with another department, this particular report will not represent that sharing. Please refer to the space detail report (XLS format) that lists the proration of your space with another department. You can also see this proration value on the web application as well.
NOTE 2 - the graphical report illustrates occupant assignments to a space, due to a limitation of the report, only one occupant is annotated to a room. For additional occupant assignments please refer to the space detail reports (XLS format) or the web application.
Space Detail Reports
The Space detail reports list room information along with occupants and principal investigators in two separate XLS files. These reports will list multiple occupants and investigators where applicable and will also indicate in the Organization Percent column what percentage assignment the department has for that space. Definitions for Space Area NSF and AsgnArea ASF are available at the square feet definitions page.
NOTE 1- These reports are to be used for reference only. Any changes to this information is to be done on the Space Survey Web Application.
FACILITIES & ADMINISTRATIVE COST RECOVERY SURVEY (available for reference purposes only)
Sponsorded by University Business Services, Academic Planning & Budget, University Facilities and the Research Foundation
Instructions for the F&A Recovery Survey
Provides instructions and definitions for the fields found in the space inventory web application, specific to the Facilities & Administrative Cost Recovery Survey.
Presentation - An introduction to the F&A Survey module of the Space Survey Application.
Instructions for F&A Recovery Survey - Laboratory Animal Facilities
Provides instructions in the space inventory web application, specific to the Facilities & Administrative Cost Recovery Survey - Laboratory Animal Facilities.
This document lists examples of potential questions a department may be asked during the field audit portion of the review of UB space.
Frequently asked questions about the Facilities and Administrative Cost Survey.
UBF and Other Entity Employees
This document illustrates three scenarios where UBF and/or other Entity employees are involved.